Tally ERP9 is the world’s fastest and most powerful concurrent Multi-lingual business Accounting and Inventory Management software. Tally.ERP9 is easy to install, learn and use. It is designed to automate and integrate all business operations, such as sales, finance, purchasing, inventory, manufacturing and so on.What is ERP(Enterprise Resource Planning)?
It is that type of software which integrates various functions of a business into a single unified system.
Purchase Management:
It is a system that manage the whole purchasing and inventory control process of an organisation.
Sales Management:
It is a system that implement sales techniques of an organisation.
Inventory Management:
It allows to track and manage item wise quantity levels correctly.Supply Chain Management:
It is the management of the flow of goods and services and includes all processes to produce raw materials into final products
It is the management of the flow of goods and services and includes all processes to produce raw materials into final products
Manufacturing:
It is process of productions that converts raw materials, parts, and components into finished goods.
Finance & Accounting:
Accounting focuses on day-to-day money transaction while finance is planning of future growth.
Marketing:
It is activities to promote the buying or selling of a product or other business.
HR:
It describes both working people and the department for managing resources related of organisation.
CRM:
It is a technic for managing relationships and interactions of company with customers.
The concept of groups
Groups have a hierarchical organisation. Through it we can categories our ledger heads. It is just like as identifier of transaction head.
It is divided in two parts.
1. Primary Group
2. Secondary Group.
Primary Group: It is pre-created groups which are classified by secondary groups.
Secondary Group:It is hierarchical categories of primary group. Tally provides also to create new secondary group either under primary or secondary group.
Now we will learn about groups.
1. Capital:- In this primary group we can open the ledger of those person or organization who commence business with cash either honourship or partnership. It has a secondary group.
a. Reserve and Surplus
In this secondary group we can open the ledger of companies reserve funds such as employee well –fare fund, Provident fund etc.
2. Fixed Assets:- In this primary group we can open the ledger of those assets which are used for long period duration and depreciation or appreciation will be possible.
3. Current Assets:- In this secondary group we can open six secondary groups.
a. Cash-in-hand:- In this secondary group we can open the ledger of cash, petty cash, cash in transit etc.
b. Bank Account:- In this secondary group we can open the ledger of those banks by which we can perform transaction.
c. Sundry debtor:- In this secondary group we can open the ledger of those person or organizations who bought good on credit.
d. Deposit:- In this secondary group we can open the ledger of security deposit.
e. Loans and Advances (Asset) group.:- In this secondary group we can open the ledger of loans and advances of employee or worker.
f. Stock-in-hand:- In this secondary group we can create stock with item wise details with opening and closing stock.
4. Current Liability:- In this primary group we can use following secondary group.
a. Duties & Taxes:- In this secondary group we can open the ledger of all types of taxes such as Income tax, Sale tax, VAT tax etc.
b. Sundry Creditor:- In this secondary group we can open the ledger of those person or organizations by whom we bought goods on credit.
c. Provision:- In this secondary group we can open the ledger of all types of provision such as provision for bad debts, provision for doubtful debts etc.
5. Investments:- By this primary group we can open ledger of investment accounts like Investment in Shares, Bonds, Govt. securities, long term Bank deposit accounts, etc.
6. Loans (Liability):- For loans, typically long term, taken by the company. It is divided in following secondary groups.
a. Bank OD Accounts [Bank OCC Accounts]:- Tally gives two distinct types of Bank Accounts, The Bank OCC A/c is meant to record the company's overdraft accounts with banks. e.g., Bill Discounted A/cs, Hypothecation A/cs etc.
Note: An account under Bank OCC A/c group is printed as separate Cash Book in the traditional Cash Book format and does not form part of the Ledger.
b. Secured Loans:- Under it open the ledger of conditional loan. For term loans and other long/medium term loans that have been obtained against security of some asset. Tally does not verify the existence of the security. Typical accounts would be Debentures, Term Loans, etc.
c. Unsecured Loans:- For loans obtained without any security .e.g., Loans from Directors/partners or outside parties.
7. Suspense Account:- Theoretically speaking, this group should not exist. However, in modern accounting, many large corporations use a Suspense Ledger to track moneys paid or recovered, the nature of which is not yet known. The most common example is money paid for Traveling Advance whose details would be known only upon submission of the TA bill.
8. Miscellaneous Expenses (Asset):- This group is typically used more for legal disclosure requirements, like Schedule VI of the Indian Companies Act. It should hold incorporation and pre-operative expenses. Companies would write off a permissible portion of the account every year. A balance would remain to the extent not written off in Profit & Loss Account. Tally does not, however, show a loss, carried forward in the Profit & Loss Account, under this group. The Profit &anp; Loss Account balance is shown separately in the Balance Sheet.
9. Branch/Divisions:- This group is provided to keep the ledger accounts of all companies that are our company's branches, divisions, affiliates, subsidiaries, etc. If we wish to maintain the books of that branch/division on we computer, we must open a separate company. (Tally allows maintenance of multiple company accounts).
10. Sales Account:- We can create all types of sales under it which are being either cash or credit. We may even open an account Sales Returns under the group Domestic Sales to view our net sales after returns (or the returns may be directly passed through journal against the specific sales account). Tax slabs or type of sales. This also becomes a simple mechanism for preparation of Tax returns.
11. Purchase Account:- This is similar to sales accounts, except for the purpose of the transaction. We can create ledger for all types of purchase which are being either cash or credit.
12. Direct Income [Income Direct]:- For non-trade income accounts that affect Gross Profit. All trade income accounts would naturally fall under Sales Accounts. We may wish to use this group for accounts like Servicing Contract Charges that follow sales of equipment. It is a professional services company, we may not use the Sales Account group at all. Instead, open accounts like Professional Fees under this group.
13. Indirect Income [Income Indirect]:- For miscellaneous non-sale income accounts, e.g., Rent Received and Interest Received.
14. Direct Expenses [Expenses Direct]:- For manufacturing or direct trading expenses. Under it declare all expenses which are connected during manufacturing or purchasing. These accounts determine the Gross Profit of the company.
15. Indirect Expenses [Expenses Indirect]:- For all other administrative, selling or non-direct expenses. It put effects on PL. Tally automatically opens the Profit & Loss Account which is a reserved primary account. We may use this account to pass adjustment entries through journal vouchers .e.g., transfer of profit or loss to Capital or Reserve account.
Groups have a hierarchical organisation. Through it we can categories our ledger heads. It is just like as identifier of transaction head.
It is divided in two parts.
1. Primary Group
2. Secondary Group.
Primary Group: It is pre-created groups which are classified by secondary groups.
Secondary Group:It is hierarchical categories of primary group. Tally provides also to create new secondary group either under primary or secondary group.
Now we will learn about groups.
1. Capital:- In this primary group we can open the ledger of those person or organization who commence business with cash either honourship or partnership. It has a secondary group.
a. Reserve and Surplus
In this secondary group we can open the ledger of companies reserve funds such as employee well –fare fund, Provident fund etc.
2. Fixed Assets:- In this primary group we can open the ledger of those assets which are used for long period duration and depreciation or appreciation will be possible.
3. Current Assets:- In this secondary group we can open six secondary groups.
a. Cash-in-hand:- In this secondary group we can open the ledger of cash, petty cash, cash in transit etc.
b. Bank Account:- In this secondary group we can open the ledger of those banks by which we can perform transaction.
c. Sundry debtor:- In this secondary group we can open the ledger of those person or organizations who bought good on credit.
d. Deposit:- In this secondary group we can open the ledger of security deposit.
e. Loans and Advances (Asset) group.:- In this secondary group we can open the ledger of loans and advances of employee or worker.
f. Stock-in-hand:- In this secondary group we can create stock with item wise details with opening and closing stock.
4. Current Liability:- In this primary group we can use following secondary group.
a. Duties & Taxes:- In this secondary group we can open the ledger of all types of taxes such as Income tax, Sale tax, VAT tax etc.
b. Sundry Creditor:- In this secondary group we can open the ledger of those person or organizations by whom we bought goods on credit.
c. Provision:- In this secondary group we can open the ledger of all types of provision such as provision for bad debts, provision for doubtful debts etc.
5. Investments:- By this primary group we can open ledger of investment accounts like Investment in Shares, Bonds, Govt. securities, long term Bank deposit accounts, etc.
6. Loans (Liability):- For loans, typically long term, taken by the company. It is divided in following secondary groups.
a. Bank OD Accounts [Bank OCC Accounts]:- Tally gives two distinct types of Bank Accounts, The Bank OCC A/c is meant to record the company's overdraft accounts with banks. e.g., Bill Discounted A/cs, Hypothecation A/cs etc.
Note: An account under Bank OCC A/c group is printed as separate Cash Book in the traditional Cash Book format and does not form part of the Ledger.
b. Secured Loans:- Under it open the ledger of conditional loan. For term loans and other long/medium term loans that have been obtained against security of some asset. Tally does not verify the existence of the security. Typical accounts would be Debentures, Term Loans, etc.
c. Unsecured Loans:- For loans obtained without any security .e.g., Loans from Directors/partners or outside parties.
7. Suspense Account:- Theoretically speaking, this group should not exist. However, in modern accounting, many large corporations use a Suspense Ledger to track moneys paid or recovered, the nature of which is not yet known. The most common example is money paid for Traveling Advance whose details would be known only upon submission of the TA bill.
8. Miscellaneous Expenses (Asset):- This group is typically used more for legal disclosure requirements, like Schedule VI of the Indian Companies Act. It should hold incorporation and pre-operative expenses. Companies would write off a permissible portion of the account every year. A balance would remain to the extent not written off in Profit & Loss Account. Tally does not, however, show a loss, carried forward in the Profit & Loss Account, under this group. The Profit &anp; Loss Account balance is shown separately in the Balance Sheet.
9. Branch/Divisions:- This group is provided to keep the ledger accounts of all companies that are our company's branches, divisions, affiliates, subsidiaries, etc. If we wish to maintain the books of that branch/division on we computer, we must open a separate company. (Tally allows maintenance of multiple company accounts).
10. Sales Account:- We can create all types of sales under it which are being either cash or credit. We may even open an account Sales Returns under the group Domestic Sales to view our net sales after returns (or the returns may be directly passed through journal against the specific sales account). Tax slabs or type of sales. This also becomes a simple mechanism for preparation of Tax returns.
11. Purchase Account:- This is similar to sales accounts, except for the purpose of the transaction. We can create ledger for all types of purchase which are being either cash or credit.
12. Direct Income [Income Direct]:- For non-trade income accounts that affect Gross Profit. All trade income accounts would naturally fall under Sales Accounts. We may wish to use this group for accounts like Servicing Contract Charges that follow sales of equipment. It is a professional services company, we may not use the Sales Account group at all. Instead, open accounts like Professional Fees under this group.
13. Indirect Income [Income Indirect]:- For miscellaneous non-sale income accounts, e.g., Rent Received and Interest Received.
14. Direct Expenses [Expenses Direct]:- For manufacturing or direct trading expenses. Under it declare all expenses which are connected during manufacturing or purchasing. These accounts determine the Gross Profit of the company.
15. Indirect Expenses [Expenses Indirect]:- For all other administrative, selling or non-direct expenses. It put effects on PL. Tally automatically opens the Profit & Loss Account which is a reserved primary account. We may use this account to pass adjustment entries through journal vouchers .e.g., transfer of profit or loss to Capital or Reserve account.
Tally.ERP 9 Start-up:
You can start Tally.ERP 9 using any of the following ways:
● Click on Start > Programs > Tally.ERP 9 > Tally.ERP 9 icon or
● Double-click on the Tally.ERP 9 on the desktop
After then following screen appears.
● Click on Start > Programs > Tally.ERP 9 > Tally.ERP 9 icon or
● Double-click on the Tally.ERP 9 on the desktop
After then following screen appears.
Select a Company
To Select a Company, Go to Gateway of Tally > press Alt+F3 (Company Info.) > Select Company
● Tally.ERP 9 displays the List of Companies screen with all the companies created in an alpha-betical order
● Select the required company from the list
● In case two or more companies are loaded, click on the company which you need to work on. The selected company will be highlighted and will appear on top of the list.
Alter a Company[Modify Company]
To Alter a Company, Go to Gateway of Tally > press Alt+F3 (Company Info.) > Alter
● Select the company which we need to alter from the List of Companies and press Enter to view the Company Alteration screen
● Alter the company details as required and accept the screen
Shut a Company
To Shut a Company, Go to the Gateway of Tally > press Alt+F3 (Company Info.) > Shut Company
● Select the company which you need to shut from the List of Companies
● We can also use Alt + F1 to shut a Company from the Gateway of Tally screen
● We can also access these functions, by selecting the appropriate button from the button bar.
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