POS(Point of Sales) in Tally Prime:
POS system is a computerised cash register which adds up the sales totals, calculates the balance to be returned to buyer and automatically adjusts the inventory levels to reflect the quantity sold. The equipment required for POS to work effectively are cash registers, card readers, bar-code scanners and so on.
The Advantages of a Point of Sale system are :
* It helps to calculate sales and manage the cash drawer.
* It manages inventory and facilitates the barcode scanner operations.
* It offers a flexible and simpler way of querying your inventory and sales database.
* It helps you track product movement and the cost to push certain brands over others.
* Ensures management of gift cards, vouchers, admissions, discounts and so on.
* Allows multiple mode of payment for a single invoice.
Example: M/s. City Cart, a leading retail chain, which deals in grocery products.
Steps
*. Create New Company
The Advantages of a Point of Sale system are :
* It helps to calculate sales and manage the cash drawer.
* It manages inventory and facilitates the barcode scanner operations.
* It offers a flexible and simpler way of querying your inventory and sales database.
* It helps you track product movement and the cost to push certain brands over others.
* Ensures management of gift cards, vouchers, admissions, discounts and so on.
* Allows multiple mode of payment for a single invoice.
Example: M/s. City Cart, a leading retail chain, which deals in grocery products.
Steps
*. Create New Company
Go to Gateway of Tally --> Create --> Voucher Types
1. Type the Name of Voucher Type as POS Invoice.
2. Select the Voucher Type as Sales from the list of voucher types.
3. Type the Abbreviation as POS.
4. Method of Voucher Numbering is set by default to Automatic, but can be set to Manual or None.
5. Set Use Advance Configuration to Yes. TallyPrime displays the Secondary Voucher Type Creation screen. Accept the default screen.
6. Set Use EFFECTIVE Dates for Vouchers to No.
7. Set Make ‘Optional’ as Default to No.
8. Set Use Common narration and Narration for each entry to No.
9. Set Print after saving Voucher to Yes.
10.Set Use for POS Invoicing to Yes and press Enter.
11.You will find two additional fields for messages and can use them as per your requirements.
Type Thank You and Visit again in Message1 and Message2 box.
12.Specify the Default Print Title as INVOICE.
13.Under Declaration, you can enter the statutory declaration if applicable. The same will be printed in the Tax Invoice. For this exercise, leave it blank.
14.The Name of Class field is left blank as the Voucher Type is created without voucher class.
The completed POS Invoice Voucher Type screen appears as shown.
2. Select the Voucher Type as Sales from the list of voucher types.
3. Type the Abbreviation as POS.
4. Method of Voucher Numbering is set by default to Automatic, but can be set to Manual or None.
5. Set Use Advance Configuration to Yes. TallyPrime displays the Secondary Voucher Type Creation screen. Accept the default screen.
6. Set Use EFFECTIVE Dates for Vouchers to No.
7. Set Make ‘Optional’ as Default to No.
8. Set Use Common narration and Narration for each entry to No.
9. Set Print after saving Voucher to Yes.
10.Set Use for POS Invoicing to Yes and press Enter.
11.You will find two additional fields for messages and can use them as per your requirements.
Type Thank You and Visit again in Message1 and Message2 box.
12.Specify the Default Print Title as INVOICE.
13.Under Declaration, you can enter the statutory declaration if applicable. The same will be printed in the Tax Invoice. For this exercise, leave it blank.
14.The Name of Class field is left blank as the Voucher Type is created without voucher class.
The completed POS Invoice Voucher Type screen appears as shown.
15.Press Y or Enter to Accept.
Creating Ledgers with CGST and SGST
Create sales and purchases ledgers.
Go to Gateway of Tally --> Create --> Ledgers
| Ledger. | Under Group | Inventroy Values are Affected |
| Purchase | Purchase Accounts | Yes |
| Sales | Sales Accounts | Yes |
Create Purchase Ledger
Creating Stock Items
Create stock items with standard price.
To set standard rates for stock items, set Allow Std. Rates for Stock Items to Yes in F12: Configure — Accts/Inventory Info.
Go to Gateway of Tally --> Create --> Stock Items
1. Name: Olive Oil
2. Under: FMCG. (Press ALT+C to create stock group FMCG under primary)
3. Units: Bottle. (Press ALT+C to create a simple unit of measure Bottle)
4. Set Standard Rates?: Yes. TallyPrime displays a screen where the standard rates can be specified.
* Applicable from: 1-4-2018. * Under Standard Cost, specify the rate as 125 and under Standard Selling Price specify the rate as 150.
The Standard Rates screen appears as shown :
Entering POS Transactions
Let us consider the following transactions.
Creating Purchase Invoice
On 1-4-2023, City Cart purchased the following item.
Make an entry of the transaction in a purchase voucher from CNF(Sundry Creditor)
Name of Item Quantity Rate Amount GST
Olive Oil 100 125 12,500 5%
6. Press Enter, TallyPrime displays the Accounting Details for Olive Oil screen
Let us consider the following transactions.
Creating Purchase Invoice
On 1-4-2023, City Cart purchased the following item.
Make an entry of the transaction in a purchase voucher from CNF(Sundry Creditor)
Name of Item Quantity Rate Amount GST
Olive Oil 100 125 12,500 5%
6. Press Enter, TallyPrime displays the Accounting Details for Olive Oil screen
7. Accept the default screen. The completed Purchase Voucher creation screen displays as shown.
Name of Item Quantity Rate Amount
Olive Oil 12 150 1,800
The customer pays Rs.900 by credit card, Rs.750 by cheque and Rs.150 by cash
i. Make an entry of the transaction in a sales voucher.
Go to Gateway of Tally -->Vouchers --> F8: Sales
1. Select the voucher type as POS Invoice.
2. Press F2 and change the date to 9-4-2023.
3. Enter the POS Invoice No.
4. Select the Godown as Main Location.
5. Click on the button Multi Mode Payment on the vertical button bar.
6. Select the sales ledger as Sales.
7. Select the Name of Item as Olive Oil.
8. Quantity: 12 Bottles
9. Tally Prime calculates and displays the rate and amount details.
10. In the columns pertaining to payment details make the following entries.
* Gift Vouchers: Payment received through gift vouchers is entered here. Select Not Applicable.
* Credit/Debit Card Payment: Select the name of the bank with which you have the arrangement for collecting the card receivables.
* Select HDFC Bank. (Press ALT+C to create the ledger HDFC Bank - under Bank Accounts).
* The amount is automatically filled with the amount of the invoice 1,800, type 900.
* This will prompt you to enter the card number. Type 1234567898765662 and press Enter.
* Cheque: Enter the name of the bank in which you deposit the cheques.
* Select HDFC Bank. The amount column is automatically filled with the balance amount receivable, Type 750 and press Enter.
* This will take you to the column Bank Name. Enter the name of the bank on which the cheque has been drawn.
* Cash: Select the ledger Cash (pre-defined). Tally.ERP 9 automatically fills the balance amount receivable, 150.
* Enter the cash tendered by the customer, which is 200.
* Tally.ERP 9 automatically calculates and displays the balance amount to be refunded as 50.
11. Skip the narration field by pressing Enter.
The completed POS Invoice screen displays as shown.
Party Details
12. Press Y or Enter to accept the screen.
13. On saving the voucher, Tally prime asks for a confirmation to print the invoice.
14. Click With Preview button to see a preview of the invoice and press Enter.
The printed POS Invoice will appear as shown.
13. On saving the voucher, Tally prime asks for a confirmation to print the invoice.
14. Click With Preview button to see a preview of the invoice and press Enter.
The printed POS Invoice will appear as shown.
 in Tally Prime){kind=link}
0 Comments